To ensure clarity for all community members, the following terms are defined as used in this policy:

• American Common Core: The academic standards used by OMIS to define what a student should know and be able to do in each grade level.
• EAL (English as an Additional Language): Specialized support provided to students whose primary language is not English to help them access the curriculum.
• Holistic Approach: An admissions review process that considers the "whole child," including academic history, values, and social-emotional fit.
• Offer of Place: A formal invitation for enrollment is sent to successful applicants after assessments and interviews are completed.
• The OMIS Fit: A set of shared core values—Communication, Compassion, and Hard Work—that the school looks for in every prospective family.

2.1 The School Principal

The Principal serves as the academic guardian of our school, ensuring that every student admitted is positioned for success.

• Placement Authority: Provides the final approval for all student admissions and grade-level placements.
• Academic Alignment: Ensures that incoming students meet the standards of our American Common Core curriculum.
• Parental Connection: Conducts high-level interviews to align family expectations with the school’s long-term educational vision.

2.2 The Admissions Office

Guided by the strategic vision of the Marketing and Admissions Director and supported by our dedicated leadership team, the Admissions Office serves as the heart of our community connection. As the primary point of contact for families, we are here to provide a warm, personalized introduction to the Oak Meadow journey, ensuring every step of the enrollment process is handled with care and intentionality.

2.2.1 Our Admissions Team is responsible for:

Journey Management: Overseeing the entire admissions process, providing a warm and supportive experience for applicants and their families.

Capacity & Enrollment Strategy: Regularly advising the Principals and leadership on enrollment figures and classroom capacity to maintain our intimate learning environment.

Family Liaison & Coordination: Serving as the first point of contact for inquiries, we listen to your concerns and coordinate with the appropriate academic or administrative departments to ensure you receive the specialized answers you need.

Assessment Coordination: Facilitating the scheduling of interviews and tests between relevant academic staff and prospective students.

Official Channel Support: Ensuring that all prospective family communications are handled through the official school channels for clarity and security.

Secure Onboarding: Managing the transition of successful applicants into the school’s information systems to ensure a smooth "Day One" experience.

4.1 Age Eligibility :

To be eligible for admission, a student must fall within the age ranges specified for the applied year group. The school may consider exceptions if it is deemed to be in the child's best educational interest and will not negatively impact other students. Age is a relevant factor for ensuring students can successfully access the curriculum.

4.2 The Application Process :

4.2.1 Application Submission

Families must complete and submit the Application for Admission Form (online or in person), along with all required supporting documentation.

Required documents include:

• A completed Application for Admission Form.
• Copies of the student’s academic reports/transcripts for the previous one to two years (officially translated into English, if applicable).
• Copies of passports and current visas for the student and parents/guardians (for foreign nationals).

4.2.2 Academic Review and Assessment :

Upon receipt of a complete application, the Director of Studies or the Academic Team will review the student’s academic records. For applicants to Grades 2–12, an academic assessment (entrance exam) and/or an interview will be scheduled with the student and parents. This step evaluates the student’s academic readiness, English language proficiency, and individual learning needs.

4.2.3 Application Review and Offer of Place

Following the assessment, the School Principal (in consultation with the Admissions Office) will make an admission recommendation. A successful applicant will receive a formal Offer of Place. This final decision is based on the student’s academic history, assessment results, and class availability.

4.2.4 Acceptance and Fee Payment

To secure enrollment, parents must sign and return the acceptance documents and pay all required fees (including tuition and registration) by the specified deadline. Payment formally secures the student’s place at Oak Meadow International School.

4.2.5 Final Admission and Orientation

Once payment is confirmed, the student’s admission is finalized. The Admissions Office will then provide:

• Confirmation of the start date and class placement.
• The orientation schedule.
• The school handbook and relevant guidelines.

Furthermore, the office will inform all relevant departments (Academic, Administration, etc.) of the new student to ensure a smooth transition. For international students, Oak Meadow may provide support with the student visa application process, where applicable.

4.3 Scholarship Applications:

Oak Meadow International School offers scholarships to talented students. Applicants for these scholarships undergo a more extensive testing and review process. Detailed criteria and further information are available in the separate scholarship documentation.